Public Meeting Rooms

Both branches have public meeting rooms that can accommodate approximately 90 people. Please call the Meeting Room Extension at the branch most convenient to you to discuss making a reservation (770-781-9840, extension 9512 for Cumming or extension 9522 for Sharon Forks). The Policy and Conditions for Use can be viewed below.

We welcome use of our meeting room facilities by organizations for activities of a civic, cultural, or educational nature.  A variety of audio-visual and projection equipment may be used. Ask at the Information Desk for details on our policy, registration, and scheduling.

Policy and Conditions for Use

Facilities – Meeting Room Use Policy
Approved August 2002 (Implemented 10/01/02)

The meeting rooms of the Forsyth County Public Library are available primarily for library-sponsored programs and staff use. They are also available for use by non-library groups whose primary address is located in Forsyth County for meetings that are open to the public to include those of an educational, cultural, religious, political or civic nature.

In determining the use of the room, the library does not discriminate against persons or groups on the basis of sex, color, race, religion, ancestry, national origin, age or disability.

The Library Board delegates the authority to set conditions for room use to the Director.

Any group’s use of the meeting rooms does not constitute the Library’s endorsement of that group’s credentials, policies or beliefs.

Conditions for the Use of Forsyth County Public Library Meeting Rooms
Approved August 2002 (Implemented 10/1/02, Revised 6/13/03)

• Rooms will only be available if there is no library-sponsored activity scheduled.
• Meeting rooms must be reserved in advance. Generally, the adult who will be in charge of the group’s meeting or event may reserve the rooms during the current calendar year up to once per week
• Scheduled events may be pre-empted should a special election be called, as the meeting rooms are designated polling sites in Forsyth County.
• All functions held in the Library’s meeting rooms must be freely open to the general public.
• No organization using the meeting room will discriminate on the basis on the basis of sex, color, race, religion, ancestry, national origin, age or disability.
• Groups using the room may not charge a fee for admission or accept donations for their group. Dues and materials fees are permitted. (See FCPL Administration – Solicitations for Charity or Support Policy.)
• All publicity must prominently display the name of the organization sponsoring the meeting. Library sponsorship may not be indicated or implied. Publicity must state that the program is open to the public.
• Neither the name nor the address of the library may be used as the official address or headquarters of the organization.
• Groups may pass out informational literature such as a business card. It is not permissible for groups to obtain the names, phone numbers, or addresses of attendees by any means.
• Attendance must not exceed posted capacity of the room.
• Youth organizations must have one adult (18 or over) present at all times for every 10 children present.
• Events must not interfere with regular library operations (e.g. noise, overcrowding of parking lot).
• If a meeting or event in progress does disturb regular library operations, the Library reserves the right to immediately terminate the meeting or event. The group, upon notification of a disturbance, will immediately discontinue the disturbance or vacate the premises.
• Those using the meeting room are responsible for setting up chairs & tables, cleaning up after themselves, and leaving the room as found to include the removal of their trash.
• A library staff member will inspect the room before and after use by the group and any damage will be reported to the adult who made the reservation. All costs for repairing any damage occurring during use by the group shall be paid by the group. If janitorial services are required following use, the group shall also pay the cost of such services.
• Smoking is prohibited in the Forsyth County Public Library facilities.
• Light refreshments are permitted such as coffee, tea, juice, soft drinks, pastries or fruit. Other food products must be approved in advance.
• If requested at the time of reservation, library owned audio-visual equipment may be available and staff will assist in setup.
• The Library reserves the right to deny future access to Library facilities if a group fails to comply with all policies.