Skip to main content
close
font 1 font 2 font 3
Reset to standard size
Font size options
Increase or decrease the font size for this website by clicking on the 'A's.
Yellow on Black White on Black Soft Greys Black on Linen Black on White
Reset to default contrast
Contrast options
Choose a color combination to give the most comfortable contrast.

Reserve A Room

Forsyth County Public Library offers a variety of free rooms for public use to current Library cardholders:

  • Meeting Rooms - Large groups, occupancy varies by branch
  • Study Rooms - Up to 4 people, available at all branches
  • Large Study Room - Up to 8 people, available at Sharon Forks Library only
  • Conference Rooms - Up to 20 people, available at Sharon Forks Library only

The following actions may result in the restriction of future use of the library’s rooms:

  • Repeated no-shows
  • Failure of Library cardholder who reserved the room to remain in the room for the duration of the reservation
  • Failure to follow check-in and check-out procedures
  • Failure to adhere to FCPL’s Patron Behavior Policy
  • Failure to adhere to FCPL’s Rooms for Public Use Policy

Rooms Descriptions

  • Rooms Descriptions
    • Meeting Rooms
      • The Library offers the use of meeting rooms by non-profit or not-for-profit organizations and government or public education agencies for activities of a civic, cultural, or educational nature that are consistent with the Library’s mission.
      • Meeting rooms are not available for purely social purposes, or for the benefit of private individuals or commercial concerns.
      • The Library’s meeting rooms may be reserved up to 60 days in advance. 
      • Meeting Room reservation approval is not automatic. Please allow up to 3 business days for approval.
      • Regular meeting times are not guaranteed.
      • If you arrive more than 30 minutes late for your reservation, the room is subject to being released for use by others.  
      Sharon Forks Meeting room Full
      Cumming Meeting room Full
    • Study Rooms
      • Suitable for individuals or a maximum of 4 people. 
      • A large study room suitable for a maximum of 8 people is available at Sharon Forks Library.
      • Patrons may reserve a study room up to 3 days in advance for a maximum of 2 hours per day at a time.
      • If you arrive more than 15 minutes late for your reservation, the room is subject to being released for use by others.
      Post Road Study room D
      Cumming Study room B
    • Sharon Forks Library Conference Room
      • Full Conference Room suitable for a maximum of 20 people; half of the Conference Room is suitable for a maximum of 10 people.
      • The Library offers the use of conference rooms by non-profit or not-for-profit organizations and government or public education agencies for activities of a civic, cultural, or educational nature that are consistent with the Library’s mission. 
      • Conference rooms are not available for purely social purposes, or for the benefit of private individuals or commercial concerns.
      • The Library’s conference rooms may be reserved up to 60 days in advance. 
      • Groups may request the use of conference room space up to 8 times per calendar month.
      • Conference Room reservation approval is not automatic. Please allow up to 3 business days for approval.
      • Regular meeting times are not guaranteed.
      • The conference room furniture is stationary, and the room cannot be reconfigured.
      • If you arrive more than 30 minutes late for your reservation, the room is subject to being released for use by others.  
      Sharon Forks Conference Room Full

To reserve a room, patrons must agree to the following:

Terms and Conditions 

  • Use of rooms does not constitute the Library's endorsement of that group's credentials, policies, or beliefs. 
  • Rooms may not be used for the exchange, buying, selling, or promotion of goods or services with the intent of financial gain. 
  • Rooms may be reserved only by community groups and organizations. 
  • Scheduled events may be pre-empted in the event of elections. 
  • Meetings, including setup, must be held during the Library’s open hours and end by the Library's closing time. 
  • Staff reserve the right to enter the rooms at any time. 
  • The Library may immediately terminate room activity and refuse future reservations if the group does not follow all rules. 
  • At least 24 hours’ notice should be provided if you need to cancel your reservations.

Reservation Requirements

  • The cardholder responsible for the reservation must check in and check out at the Ask Us Desk. 
  • An FCPL cardholder must serve as the group contact, who will be responsible for the organization's activities, including costs to repair damage incurred during use by the group. 
  • Room reservations are not transferable from one group to another. 
  • Meeting rooms may be reserved up to two times per calendar month, across all FCPL locations. Conference rooms may be reserved up to eight times per calendar month. 

Behavior Policies

  • Room activities must not interfere with or be disruptive to regular library operations. 
  • Attendance must not exceed posted capacity of the rooms. 
  • Youth organizations must have one adult present for every 10 children under age 13 present.
  • All groups must enter and exit through the main entrance of the library. 
  • Storage of supplies or equipment belonging to the room users is not permitted.
  • Furniture may not be moved in or out of rooms. 
  • Nothing may be attached to walls, ceilings, doors, or furniture of any of the rooms. 
  • No signs promoting a room activity may be placed on Library property. 

Food and Beverage Guidelines

  • FCPL is tobacco-free and smoke-free. E-cigarettes are also prohibited. 
  • No alcoholic beverages are allowed. 
  • Light refreshments are permitted. Food and beverages must be approved in advance.