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Reserve A Room

Forsyth County Public Library offers a variety of free rooms for public use to current Library cardholders:

  • Meeting Rooms - Large groups, occupancy varies by branch
  • Study Rooms - Up to 4 people, available at all branches
  • Large Study Room - Up to 8 people, available at Sharon Forks Library only
  • Conference Rooms - Up to 20 people, available at Sharon Forks Library only



The following actions may result in the restriction of future use of the library’s rooms:

Rooms Descriptions

      • The Library’s meeting rooms may be reserved up to 60 days in advance. 
      • Meeting Room reservation approval is not automatic. Please allow up to three (3) business days for approval.
      • Recurring meeting times are not guaranteed.
      • If you arrive more than 30 minutes late for your reservation, the room is subject to being released for use by others.  
      Sharon Forks Meeting room Full
      Cumming Meeting room Full
      • Suitable for individuals or a maximum of 4 people. 
      • A large study room suitable for a maximum of 8 people is available at Sharon Forks Library.
      • Patrons may reserve a study room up to 3 days in advance for a maximum of 2 hours per day at a time.
      • If you arrive more than 15 minutes late for your reservation, the room is subject to being released for use by others.
      Post Road Study room D
      Cumming Study room B
      • Full Conference Room suitable for a maximum of 20 people; half of the Conference Room is suitable for a maximum of 10 people.
      • The Library offers the use of conference rooms by non-profit or not-for-profit organizations and government or public education agencies for activities of a civic, cultural, or educational nature that are consistent with the Library’s mission. 
      • Conference rooms are not available for purely social purposes, or for the benefit of private individuals or commercial concerns.
      • The Library’s conference rooms may be reserved up to 60 days in advance. 
      • Groups may request the use of conference room space up to eight (8) times per calendar month.
      • Conference Room reservation approval is not automatic. Please allow up to three (3) business days for approval.
      • Recurring meeting times are not guaranteed.
      • The conference room furniture is stationary, and the room cannot be reconfigured.
      • If you arrive more than 30 minutes late for your reservation, the room is subject to being released for use by others.  
      Sharon Forks Conference Room Full

To reserve a room, patrons must agree to the following:

Terms and Conditions 

  • Use of rooms does not imply any endorsement of the individual or group's credentials, policies, or beliefs by the library or Forsyth County.
  • The library has the right to preempt any scheduled Secondary Usage event for a Primary Purpose event. Meetings, including setup and breakdown, must occur during the library's open hours. Meetings must end, and attendees must exit the building by the library’s posted closing time.
  • Staff reserves the right to enter the rooms at any time.
  • The library reserves the right to terminate the meeting, event, or activity immediately and refuse future reservations if the attendees do not comply with library policies, procedures, and staff instructions.
  • At least 24 hours' notice should be provided if you need to cancel your reservation.

Reservation Requirements

  • The FCPL cardholder responsible for the reservation must check in with staff at the Ask Us Desk prior to using the room and must stay in the library for the entirety of the reservation. When the room is vacated, the cardholder must check out with staff at the Ask Us Desk.
  • The FCPL cardholder must act as the group contact and will be responsible for the group's activities and compliance with all library policies. The cardholder is responsible for the cost of replacing or repairing library property damaged due to misuse.
  • Room reservations are not transferable from one group to another.
  • FCPL cardholders may reserve meeting room space up to two times per calendar month across all FCPL locations. FCPL cardholders may reserve conference room space up to eight times per calendar month across all FCPL locations.

Behavior Policies

  • The use of meeting or conference rooms shall not generate a level of noise, crowding, or other byproducts that, in the reasonable discretion of library management, disturb library patrons or disrupt the ability of the library to conduct its business in a regular and orderly manner. Any use of amplified sound must be limited to a volume that cannot be heard outside the space. All attendees must comply with the Patron Behavior Policy.
  • Attendance must not exceed the posted capacity of the rooms.
  • There must be one adult physically present for every ten children present.
  • All groups must enter and exit through the library's main entrance, except in emergencies or when approved by the library.
  • Furniture may not be moved in or out of meeting or conference rooms.
  • Nothing may be attached to the walls, ceilings, doors, or furniture.
  • No person or entity using library meeting space shall place, mount, or affix signage or other materials in any location at the library except in the reserved meeting location during the reserved meeting time.
  • Storage of supplies or equipment belonging to room users is not permitted.

Food and Beverage Guidelines

  • Open flame, burning incense, and lit candles are not allowed.
  • Alcoholic beverages are not allowed.
  • Refreshments must be approved in advance.
  • Forsyth County Public Library is a tobacco-free and smoke-free facility. E-cigarettes are also prohibited.